Privacy Policy
For Club Members
The Tollygunge Club ("the
Club") is committed to protecting the privacy of its members and their
registered dependants. This Privacy Policy explains how the Club collects,
uses, shares and safeguards personal information in connection with the official
website of The Tollygunge Club, https://www.tollygungeclub.org ("the Club Website")
and the online services made available through the Club Website.
Information We Use
The Club uses personal
information already available in its membership records for the purpose of
providing access to the Club Website and the online services provided through
it.
The
information may include:Member's
name
Membership number
Photo
Email address
Mobile number
Details of registered
dependants
Other information maintained
in the Club's membership records
When you
use the Club Website, the Club may also collect certain technical information,
including:
Date
and time of login
IP address
Browser and device
information
Website usage and activity
logs
Purpose of Use
The information is used for the
following purposes:
Verifying
membership and providing secure access to the Club Website.
Managing bookings for Club
facilities, events, accommodation, sports, dining and other services.
Registering members and
their registered dependants for Club events, tournaments, programmes and
activities.
Processing online payments
and maintaining payment records.
Sending notices, payment
confirmations, receipts, newsletters and other communications relating to
Club activities.
Maintaining the security,
administration and proper functioning of the Club Website.
Improving the services
provided by the Club.
Sharing of Information
Where necessary, the Club may
share limited information, including your name, membership number, email
address, mobile number and payment-related information, with trusted service
providers for the purpose of:
Processing online payments
through authorised payment gateway providers.
Sending transactional
communications.
Operating, maintaining and
securing the Club Website.
Managing Club events,
activities, reservations and other member services.
Complying with applicable
legal or regulatory requirements.
Only the
information necessary for the relevant purpose shall be shared. Service
providers engaged by the Club are expected to maintain appropriate standards of
confidentiality and security and to use such information only for the services
provided to the Club.
Security
The Club takes reasonable
administrative, technical and organisational measures to protect personal
information against unauthorised access, alteration, disclosure or misuse.
Whilst every reasonable effort is made to safeguard information, no electronic system
can guarantee complete security.
Member Responsibilities
Members are responsible for:
Keeping
their password, OTP and login credentials confidential.
Not sharing their user
account with any other person.
Logging out after using
shared or public devices.
Informing the Club promptly
if they become aware of any unauthorised use of their account.
Event Photographs and Videos
The Club may use photographs and
videos taken during Club events and activities involving members, their
registered dependants and guests and publish them in the Gallery section of the
Club Website to share Club activities.
Privacy
Policy – Reciprocal Members & General Visitors
The Tollygunge Club ("the Club") is committed
to protecting the privacy of reciprocal club members and visitors who interact
with the official website of The Tollygunge Club ("the Club
Website").
Information We Collect
When reciprocal club members or visitors submit
enquiries, booking requests or other forms through the Club Website, the Club
may collect personal information including:
Name
Email address
Mobile number
Name of the reciprocal club
(where applicable)
Details of the enquiry,
booking request or message submitted
Any other information
voluntarily provided by the user
The Club Website may also collect certain technical
information including:
Date and time of submission
IP address
Browser and device information
Website usage and activity
logs
Purpose of Use
The information collected may be used for the following
purposes:
Responding to enquiries
submitted through the Club Website.
Processing accommodation
booking requests from reciprocal club members.
Responding to banquet booking
enquiries and other requests.
Contacting users where
necessary in relation to their enquiry or request.
Maintaining records of
communications.
Improving the services
provided through the Club Website.
Complying with applicable
legal or regulatory requirements.
Submission of an enquiry or booking request does not
constitute acceptance or confirmation by the Club. All requests shall remain
subject to the Club's applicable policies, availability and approval
procedures.
Sharing of Information
Where necessary, the Club may share limited personal
information with trusted service providers engaged for the purpose of:
Operating, maintaining and
securing the Club Website.
Processing enquiries and
booking requests.
Sending transactional
communications.
Providing technical support
and website administration.
Complying with applicable
legal or regulatory requirements.
Only the information necessary for the relevant purpose shall be shared.
Service providers engaged by the Club are expected to maintain appropriate
standards of confidentiality and security and to use such information only for
the services provided to the Club.
The following
provisions apply to Club Members, Reciprocal Members and all Visitors using the
Club Website:
Cookies
The Club Website may use cookies
and similar technologies to facilitate secure login, improve functionality and
enhance the user experience.
Retention of Information
Personal information and website
usage records shall be retained for such period as may be necessary for Club
administration, operational, legal, regulatory or accounting purposes.
Your Rights
Members may request the Club to:
Review
the personal information maintained in the Club's records.
Correct or update inaccurate
information.
Update their contact
details.
Seek clarification regarding
the use of their personal information.
Changes to this Privacy Policy
The Club reserves the right to
amend this Privacy Policy from time to time. Any revised version shall be
published on the Club Website and shall take effect from the date of
publication.
Contact
Any queries relating to this
Privacy Policy may be addressed to:
The
Tollygunge Club
120, Deshapran Sasmal Rd, Tollygunge Golf Club, Tollygunge, Kolkata, West Bengal 700033
120, Deshapran Sasmal Rd, Tollygunge Golf Club, Tollygunge, Kolkata, West Bengal 700033
Email: privacy@tollygungeclub.org
Telephone: 033-2473 2316 / 4539 / 4741 / 5984
Telephone: 033-2473 2316 / 4539 / 4741 / 5984